Paul FFCM
kingfisher
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 AGM 2007 minutes.
Posted on behalf of Vice Secretary Magaret Dodd:
AGM Minutes - 7th June 2007
Apologies: Gill Grinstead, Gill Burgess, John Burgess, Mr & Mrs Harrington, Michael Winship, John Mercer and Alan Ashby.
Agenda: 1. Summary by the Chair, Michael Heath, Chairman: Thanks to the scouts for use of the hall.
1st AGM rite of passage for FFCM.
A short recap of FFCM history ~ Council started with public meetings for formation Autumn 2005, Committee formed February 2006, 1st newsletter sent October 2006. Started memberships, have a web site and forum message board (which now needs to be used), had a second newsletter in 2007.
So far FFCM events: tree walk, river walk, Christmas walk, history talk, bird walk and a history walk coming up.
Wildlife and Information Centre (W&IC) has work happening. Aim to open it late Autumn 2007 by FFCM working with other groups.
FFCM aims (from constitution) work in partnership with Bexley Council, protect wildlife and habitat, advance awareness, develop and deliver information and raise funds.
Mention to past committee members Carol Jeffs, Jane Carr Hyde, Ralph Todd.
2. Treasurers Report, report supplied before meeting – Vote of acceptance: no questions from the floor. Accepted proposed VH, seconded CJ
3. Adoption of Constitution, Michael Heath, Chairman - Vote of acceptance: Governing document, will be used for charities commission and funding applications. Large majority vote - yes, accepted.
4. Agree annual Subscription rates, Michael Heath, Chairman ~ £4 per household annual current subscriptions to January 2008 – Vote of acceptance: Large majority vote - yes, accepted
5. Election of Officers and Committee Members, Michael Heath, Chairman and Siobhán Trethewey, Secretary - Votes
1. Chair Large majority vote - yes, accepted Michael Heath.
2. Secretary Large majority vote - yes, accepted Siobhán Trethewey
3. Treasurer Large majority vote - yes, accepted Gill Burgess
4. Vice Chair
5. Vice Secretary Large majority vote - yes, accepted Margaret Dodd
6. Events Manger Large majority vote - yes, accepted Margaret Dodd
7. Membership Manager Large majority vote - yes, accepted John Burgess
8. Website Manager Large majority vote - yes, accepted Paul Trethewey
9. Publicity Manager
10. Newsletter Editor Large majority vote - yes, accepted Nick Grant
11. General Committee members (max 10) Vera Heath, Lesley Grant, Karen Wheeler (proposed by Carol Jeffs, seconded by Vera Heath)
6. Hon Auditor Examination of Accounts, Michael Heath, Chairman: Invited from the floor, no volunteer. ST mentioned can email ffcm06@gmail.com later to volunteer.
7. AOB, Questions, Suggestions, From the floor to all Committee Members:
~Projects for the Future River, Five Arches Bridge - W&IC will need volunteers to man opening hours. Have the building, need people from our membership and other local groups to run successfully.
~Member Janet Trethewey asked for more details on the W&IC, time scales, what’s happening now - Chair Michael invited Nick Grant to update the meeting and mentioned FFCM involved in NEFG. Nick explained FFCM has a sub-group for the W&IC. Centre started life as changing rooms, Redone with help from Barry Morgan. Centre will be for young people, anyone using the Meadows wanting information. Display panel content being decided at the moment, some of the panels will be hung on the wall (smaller versions than the demonstration Nick showed). Panels will show welcome, history, wildlife, Council info and one will be seasonal. 2 flexible display systems for temporary displays, ideal for presentations by other groups, scouts and schools. Panels have been agreed, style and format agreed. Leaflets under panels will expand on themes displayed. Murial on wall can’t be painted by school children due to health and safety issues but school children will create a design, it will be photographed and a wallpaper made. Schools will use the Centre a lot, also will be used for diarised Council events, FFCM hosted or run events. When open 2 or more people will be needed for a few hours shift, people will be given training so a consistent message is broadcast from the Centre. Projection screen will be in window bay. W&IC will have wow factor!
~What is the security for the building? External gates, security doors and window protection to make it hard to get in.
There is a toilet and there is tea making facilities. Opening and getting volunteers in will be done in phases.
Licensing agreement is crucial for the Centre. W&IC showing to members ideally in October.
Meeting closed with tea, look at photos and chat, finished at 9pm.
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